Effective Date: 30-Dec-2024

Gas and Oil Recruitment ("we," "us," "our") is committed to protecting your privacy and ensuring compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant regulations.

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you interact with our website (www.gasandoilrecruitment.com) and our services, including WhatsApp communications, LinkedIn interactions, and email correspondence.

1. Who We Are

GasandOilRecruitment.com is a recruitment company operating globally, with a presence in Malaysia. For any inquiries related to this policy, please contact us:

• Data Controller: Gas and Oil Recruitment
• Email: info@gasandoilrecruitment.com titled ‘Privacy’
• Postal Address:
  
  40a, Jalan Melati 21,
  Taman Sri Melati,
  68100 Batu Caves Selangor,
  Malaysia

2. Personal Data We Collect

We do not consciously or intentionally collect the following:

• IP addresses and device identifiers when you access our website.
• Cookies and analytics data for website functionality and improvement.

We may collect the following categories of personal data:

2.1 Data You Provide to Us

• Name, email address, phone number, and job title.
• CVs, employment history, and qualifications for recruitment purposes submitted via email, LinkedIn, or WhatsApp.
• Preferences and communication records when interacting with us.

2.3 Data from Publicly Available Sources

• Details sourced from public registers or professional networking platforms to identify and contact potential candidates for roles.

3. How We Use Your Personal Data

We process personal data to:

• Provide recruitment services and match candidates with job opportunities.
• Communicate with clients and candidates via WhatsApp, LinkedIn, email, or phone.
• Market our services to clients across the Middle East, the USA, Norway, and Europe.
• Maintain and improve our website and services.
• Comply with legal and regulatory obligations.

4. Legal Basis for Processing

We rely on the following legal bases under GDPR for processing your data:

• Consent: Where you have explicitly agreed to specific uses of your data.
• Contractual Necessity: To fulfill our obligations in recruitment services.
• Legitimate Interests: For business purposes, such as identifying and contacting candidates from public registers or improving our services, provided this does not override your rights.
• Legal Obligations: To comply with applicable laws and regulations.

5. Sharing Your Data

We may share your data with:

• Employers and clients for recruitment purposes.
• Service providers (e.g., IT, analytics) who process data on our behalf.
• Legal and regulatory authorities, if required.
• Third parties in case of business restructuring, mergers, or sales.

All third-party processors are contractually obligated to handle your data in compliance with GDPR.

6. International Data Transfers

Given our global operations, your personal data may be transferred to countries outside the European Economic Area (EEA), including Malaysia, the Middle East, the USA, Norway, and Europe. These transfers are safeguarded by:

• Standard Contractual Clauses approved by the European Commission.
• Other appropriate legal mechanisms ensuring adequate protection.

7. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Typical retention periods include:

• Recruitment-related data: Up to 2 years from the last interaction.
• Legal and regulatory data: As mandated by applicable law.

8. Your Rights

Under GDPR, you have the following rights:

• Access: Request a copy of your personal data.
• Rectification: Correct inaccuracies in your data.
• Erasure: Request deletion of your data where applicable.
• Restriction: Limit the processing of your data.
• Portability: Receive your data in a structured, machine-readable format.
• Objection: Opt out of processing for direct marketing or legitimate interests.
• Withdraw Consent: Where processing is based on your consent.

To exercise your rights, please contact us at info@gasandoilrecruitment.com titled ‘Privacy’.

9. Security of Your Data

We implement technical and organizational measures to secure personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular audits.

10. Use of Communication Platforms

We use WhatsApp, LinkedIn, and email for business communications. While we take steps to ensure secure interactions, users are encouraged to review the respective privacy policies of these platforms for further details on their data practices.

11. Complaints

If you believe we have not complied with GDPR or other data protection laws, you can:

• Contact us directly at privacy@gasandoilrecruitment.com.
• Lodge a complaint with the relevant supervisory authority in your jurisdiction.

12. Changes to This Policy

We reserve the right to update this policy to reflect changes in our practices, services, or legal requirements. Please review this page periodically for the latest information.

Last Updated: 30th December 2024.